Committee Assignments

Board Committees – Purpose & Structure

Committees are advisory to the WS POA Board and meet as needed. The Community Managers are ex-officio members of the committee. Department Supervisors are invited to meetings as deemed necessary.

WS POA Board Liaison to Affiliated Entities

Purpose – to coordinate with and effectively communicate with affiliated entities and represent the interests of Westwood Shores POA at such meetings

WS POA Liaison with ACC

Dahl Hansen

Purpose – to serve as the non-voting POA Board liaison with the ACC in accord with Article 3 of the Consolidated, Restated and Amended RR&C for Westwood Shores

POA Board Member Liaison with all standing committees

Purpose – to serve as the non-voting POA Board liaison with the committee to ensure all Governing Documents are followed in each committee.

Standing Committees

EXECUTIVE COUNCIL

Members –Deta Rogillio – President, Jo Matthew – Vice-President, and GM Cox – Secretary/Treasurer

Purpose – To preview major matters of importance or consideration as the officers of the Board and present recommendations to the Board accordingly

BUDGET WORKSHOP

Board Members –Rick Renfro - Chair, Jo Matthew, Deta Rogillio, GM Cox, Susan Keel, Dahl Hansen, and Cheryl Savage

Purpose – The POA Board review each month of the POA financials and works with management to coordinate long-range plans developed by committees and departments and prepare the annual budget for presentation to the Board at the October Board meeting.

MAINTENANCE AND ROADS

Committee composition - POA Board member liaison, property owner members, and Maintenance Supervisor.

Purpose – to review streets, roads, drainage concerns, common areas, and facilities. Its purpose is to help identify areas needing preventive maintenance or corrective action and to make recommendations to the Board regarding capital investments, repairs, and upgrades. The former Roads Committee and Maintenance Committee have been combined into one newly restructured Maintenance and Roads Committee.

STRATEGIC PLANNING

Committee composition - POA Board member liaison, Chair, and property owner members.

Purpose – to clarify and solidify the Association's purpose and mission. It shall consider where the organization is currently; what changes/improvements the organization should initiate over the next three to five years, and formulate a plan for how to achieve these goals. Planning includes identifying the organization’s strengths, weaknesses, opportunities, and threats.

COUNTRY CLUB

Committee composition - POA Board member liaison, property owner members, 19th Hole, and Pro Shop Manager.

Purpose – to serve as an advisory committee role for the 19th Hole Bar and Grill, as well as the interior and exterior of the Clubhouse. Working with the 19th Hole Manager and Community Manager, the committee reviews specific areas of concern and makes recommendations to the Board regarding capital investments, improvements, and upgrades.

GOLF AND RECREATION COMMITTEE

Committee composition - POA Board member liaison, property owner members representing golf, pickleball/tennis, fitness center, and the pool, and the Director of Golf.

Purpose – to provide recommendations to the Board regarding recreational facilities, capital investments, improvements, and upgrades.

NEIGHBORHOOD WATCH

Committee composition - POA Board member liaison, property owner members.

Purpose – to help connect neighbors to become active in emergency preparedness; to encourage neighbors to watch out for each other’s personal safety; to maintain a Neighborhood Watch Night Out Program; and to improve communication of importance. The committee may also make recommendations to the Board regarding safety-related needs, capital investments, or upgrades.

COMMUNICATIONS COMMITTEE